Guide on How to Design Your Event Venue: Best Ideas

Modern events are changing, transforming, and adapting to the needs of attendees in order to provide a high level of access and the best possible event experience. When organising an event, planners must come up with ideas on how to design an event venue to show off their creativity and highlight the event’s potential while at the same time looking attractive to visitors, investors, and partners.

How to choose the right venue for your event

Luxury event rental venue design is always a good idea. However, there are various options in the modern event industry for how to choose a venue for an awards contest, cut expenses, and attract even more visitors to the event.

Event organisers should take a close look at low-cost event venue design offersand some fresh event design trends.

Event venue design trends

The modern event industry has some original insights into how to design an event venue that will engage the audience and meet the event’s objectives. Here are some examples of those insights.

Sensations

In 2018 many projects were built on holistic perception involving all five human senses, and this trend continues today. Audio and video are okay, but why not engage all five senses? When is the last time you used your senses of smell or taste?

Virtual reality

For a start, it is important to determine what virtual reality (VR) elements to use in your venue design and how it will differ from augmented and mixed reality. Virtual reality is a real-life simulation that primarily stimulates vision and hearing.

Unique platforms

Unique, memorable event venues and platforms as a reflection of the core values of the brand are a strong feature. One of the key event trends in 2019 is that the site itself should be a reflection of the values and key objectives of the event.

Personalised activities

High-tech tools are not used to identify participants’ preferences and behaviour patterns. This allows organisers to carefully determine what will ensure the maximum impact and involvement of each participant.

Artificial intelligence

AI played an important role in events last year, and its popularity in 2019 will only gain momentum. In addition to devices with AI elements that are built in at event venues, visitors will receive tools that can be carried in their pockets, for example, applications and chat bots for mobile, etc.

Social responsibility activities & charity

Event customers and brands are now spreading their mantra about social responsibility through their events too. Charity activities are quite on trend, more so than ever before.

Social responsibility lies not just in the transition to environmentally friendly technologies or compliance with labour laws. Holding an event for a company that supports social responsibility policy is also a good idea,just like helping people with charity auctions and so on.

Relaxation

In the crazy business world, time to rest is just as important as periods of activity. During their free time, attendees can relax and think about what they learned during the event.

Practical event value

A clearly indicated purpose of the event is vital. Organisers should always remember why a particular event is being held. This is the goal that should remain in the memory of the audience. All other aspects of the event should reflect this “why”.

Event organisation software

In these highly technological times, it is crucial to organise and optimise events with the help of online software and cloud systems that guarantee an end-to-end awards and abstracts management experience and flawless event planning. Have a look at the top 20 tools for awards management online and use them for effective event planning.

How to design an event venue

Once you’ve located a venue that meets your client’s requirements, theme, and budget, you will need to design it so that it fits the concept and format. Beautiful event design and event space décor can lead to increased satisfaction from your participants, so you should master this art and discover the seven basic elements of event design.

Seven elements of a perfect event venue design

Space

This is your starting block—the basis of your design. When planning the layout of your space, think about where to place the guests. If it is a large, empty room, decide how best to divide the space. It is important to choose the right balance between furnished and empty space.

Lines

The lines you create will direct the attendees’ eyes and bring a sense of total harmony into your space. Take a look at the natural lines of the room and try to complement them by adding in other suitable elements.

Forms

Another way to draw attention to a low-cost event venue building design is to recreate an everyday object, such as a giant spoon, for example. This will be unexpected and surprising and will instantly attract the attention of visitors.

Light

Light is a key element of good event design and can actually be used to affect the lines and perceived space of a room. The mood or atmosphere in the room is highly dependent on the lighting, so it is important to spend some time making your decision.

Colour

Define the colour scheme for your event, and include the key elements of small event space decor ideas, such as decorations, lighting, and printed materials such as signs and menus.

Texture

Texture plays a big role in how people will physically participate in your event.If you have a springy rubber floor, people will want to jump on it, and a fluffy wall will invite people to touch it, etc.

Pattern

Like texture, patterns add interest to your design. Think about how you can insert stripes, geometric patterns, animal prints, or floral motifs. Mix and match to create an enticing look that will interest your visitors and give them plenty of viewing opportunities.

What to pay attention to when designing an event venue

While decorating an event venue, pay attention to the fact that it’s not all about making everything beautiful. The décor ideas you choose can liven up your event or brand and promote practical use. It can completely change the atmosphere of the venue and actually motivate participants to get involved.

Creating event themes

Themed events are always a good idea when designing an event venue. To create an original event venue design, draw up a list of possible themes to fit the concept and budget. However, don’t forget that the creation of a space and its transformation into something inspiring is at the heart of the design—a place where people want to be and get a useful experience, regardless of whether they came to network, study, or just have fun.

Event venue design tips & ideas

When decorating an event space,you need a clear understanding of the facilities available in the event room and the space you need to work with, including its features and dimensions. You need to identify where guests will enter and exit, where the restrooms are located, where the dressing room is, and the location of the bar and any equipment, such as projectors, screens, etc.

Here are some ideas:

In order to create a visually pleasing impression on backyard design for an event venue, the structures must have the correct combination of horizontal, vertical, and dynamic lines. Lines are created using furniture.

Imagine a spotlight on the stage, make vertical columns using lights, or project a horizontal path through the room. You can also use light to highlight the key shapes in your design.

For daytime events, try to choose a place with good views and natural light. Notice where the windows are, how light enters the room, and how it changes during the day.

The colour should emphasise the space, not overwhelm it.

Just make sure that you balance the patterns you use for your event venue, and remember that less is more!

Conclusion

Develop event venue design ideas and apply basicdesign principles to create a beautiful event that will attract the attention of visitors from the moment they arrive. No matter what type of event you are organising, use event spaces design to stimulate the senses and make the space more attractive and memorable.

For more ideas, get in touch with us. We welcome your event venue design tips in thecomments below.