How Important is It to Communicate with Your Judging Panel
So you are all ready to cut the ribbon for the awards ceremony. You have all the preps ready – planning check, budget check, judging panel check. Oh! That is a credible one – finalizing the judging panel. Good judges are rare to come by, but what goes on in an awards program once the judges are decided upon? The conception of your awards program may be brilliant, but if you fail to communicate this to the online judging panel, the entire traction is lost. Maintaining communication is crucial for your program and is, in fact, mandatory to keep your program up and running. Here we list a few practices to help keep the momentum going.
Start with gratitude
Sweet nothings always go a long way, and a simple thank you note to the judges is no different. This not only makes the judges happy but also acts as the launch pad to start a healthy communication with the online judging panel.
Keep your judges informed
Send out information on your awards program – ranging from the very basic details to specifics you might want them to know. This may include the dates of judging, judging criteria, reminders, additional information and so on. This is where the automated online system plays an upper hand over the traditional awards program. An automated online system will guarantee a clear set of instructions and guidelines to the judges on all aspects of the awards. With features like judges dashboard, email templates for alerts, automated reports, an automated awards judging systems makes communication with and within judges very simple.
Don’t you think the judges have queries
Judges do have certain queries regarding the online awards. One of the best parts about an automated online system is that it offers the perfect training to the judges without any manual interference. And a system to contact the awards manager or fellow judges from anywhere, anytime.
Keep the communication on-going
Once the entries pour in and judging starts, it is time for reminder emails to reach the judge’s mail-box. Reminders on when the judging has started, what process is to be followed and when the judging process would end have to go in. Time saved is time gained and with an automated system, the entire process is streamlined and judges can score from the paces of their comfort. The hassle of to-and-fro emails about the entries is long gone by, now judges can share a common platform get their info updated right on their dashboard, on a real-time basis.
Never burn bridges
Post-judging lays a base for the forthcoming awards. A simple, yet effective thank you note with the awards relay date and time would set the perfect tone for future endeavors.
Keeping in mind the benefits the online system offers to the judges and getting acquainted with the judges on a whole new level will make sure the judges have an amazing experience.
Get a hands-on experience on using an automated software to know how awards management and communication has changed in the digital era.