How to Write Recognition Awards Letter
Writing a recognition award letter is an opportunity to not only thank a valued employee for his or her contribution but also to reinforce the behaviors and actions for which the award is being presented. The award letter provides personal, special recognition for the recipient from the upper-level manager who presents the award notification. Let’s explore how to write a recognition award letter in a bit more detail.
Tips for writing a letter of recognition
The practice of rewarding employees with an honorary diploma is widespread. To improve your writing in this area, use an employee recognition award letter sample, a ready-made example with the format of the document and instructions for its design.
There are letters aimed at presenting honorary diplomas, how to award them, according to what model to apply for a reward, etc. These are things that employers should know, and the guidelines are most often developed in advance and described in detail in internal regulatory documents. The most common reasons for employee promotion are as follows:
- Permanent (or one-time) substantial over-fulfillment of the planned indicators for sales of goods or services, for output (for manufacturing enterprises).
- Significant contribution to the development of a project or a new direction (for example, expansion of the company’s branch network in different regions or abroad).
- Many conscientious years of work, usually issued to employees who have worked in a particular organization for 10 years or more.
- Exceptional labor merits, for example, the execution of special orders, the conclusion of a deal on a business trip, etc.
Usually, an award is not assigned immediately but is timed for a specific date, the day the company was founded, a corporate holiday (e.g. Boxing Day, Employee Appreciation Day, etc.) or a public holiday. There are also team recognition award letters.
Award procedure
The document is prepared, as a rule, by the immediate supervisor of the employee to be awarded. The reward initiative may also come from a supervisor. In any case, the petition must be drawn up according to the model adopted by the company, and the document must bear the visa of the manager who decides on presenting an honorary diploma.
How to write recognition awards?
The procedure generally looks like this:
- The employee’s direct manager shall compile the text of the document. This may be a department manager, branch manager, or if a company is small, the director himself.
- The document must be attributed to the director, who decides on its approval or rejection.
- Next, an award letter is completed that contains the following:
A title, document number, date of its preparation;
Name of the person awarded, position, personnel number;
The structural unit where the employee works (for example, accounting);
The basis of the award;
Type of award (diploma, cash, ticket, etc.);
Signature of the CEO, signature decryption (surname, initials);
The employee’s signature confirming his acknowledgment of the letter (a similar signature is put in the internal corporate record).
Here are some useful example letters of employee recognition:
The decision to reward an employee is made solely by top management. This does not require the consent of the union or association, board of directors, or anyone else. It should be remembered that the petition itself is made at least 2-3 weeks before the proposed event for the presentation of an honorary diploma.
Conclusion
Psychological motivation for employees is not always limited to material incentives. In fact, public praise, the presentation of an award, or the presentation of diplomas also have a strong effect and allow the employee to feel a certain psychological impact, as well as internal satisfaction with their merit. That is why every company must be familiar with the best tips for writing recognition letters.
You are welcome to register and discover how to write employees recognition letters professionally with Judgify.
Also, feel free to leave your comments below!