Ideas for How to Announce Awards Winners and Results

An awards winner should not be announced immediately. It takes anywhere from one to ten minutes to announce awards winner and results. Either way, a crucial component is announcing or notifying your winners (and losers). In such situations, Judgify has a number of suggestions for ways to announce awards results.

When to announce awards winners and results

We try to announce the results to the winners before the end of the competition. When the results are ready, they’re announced ASAP. Announcing the wrong results may result in a lot of wasted time, energy, and resources, meaning that the whole contest may end on a sour note. To avoid any displeased contest entrants or nominees who may have otherwise bought from you down the line, you should always try to pick an appropriate timeline for the awards contest winners announcements.

Best ways to announce awards winners and results

So you’re probably wondering how to announce awards winners. The greatest ways to announce your winners include the following:

• Email to the contest winner
• Announce on your Facebook page
• Tweet announcement via Twitter
• Blog post announcement
• Non-winning contestants email

How to announce award winners

Since communication is recognised as one of the most important types of human activity, an announcement, as the best way to award winners, occupies an important place for the winners and results. This allows you to socialise with them by promoting communication and helping to maintain friendly relations after the contest is closed and the winners and losers are approached and informed.

There are many ways to word a letter to announce awards winner, and the specific choice is mostly determined by your communicative intention: the recipient’s encouragement to take part in communication, to establish and maintain business contacts or good relationships, etc.

Pitfalls and mistakes

Are you wondering how to announce the winner of an award successfully, in a way that maintains good relations and doesn’t spoil the company’s reputation? Despite awards shows recognising mastery, they may be a complete disaster in terms of mistakes made while announcing the winners. The most common pitfalls include the following:

• Announcing the wrong winner in the wrong category
• Confusing the winners’ names
• Sending messages to the wrong addresses
• Award contest platform errors
• Sending/handing in the wrong envelope, etc.

It should be noted that properly designing the announcement letter is a must. The fact is that some events require a large description, promotion, or branding, and they will not look readable if poorly designed. 

Ways to announce awards winners

Sometimes it’s hard to know the best way to announce an awards winner.  You should pick your approach from the wide variety of ways available to event planners. Or you can combine several methods that you like.

By email to winners

What if you need to contact the winner by email? If so, you should come up with a good email design idea. You must be able to announce the winner in a timely manner or else entrants will forget or start asking you about it.

How to create a successful email

Use email templates and examples from professional event planning resources to succeed with your email design, wording, and message.

Email examples

Tips

• Provide three to seven days for the winner to respond to your email before passing the prize to another. (Be sure to let the original winner know by email that you’re doing this.) 
• Ask them to send a ‘celebration’ photo or video of them celebrating their win. This will provide great feedback and user-generated content for you to use in social posts and further promotions.
• Ask them for the best address for you to send them their prizes.
• Use friendly and jovial language.

Blog post announcement

Announcing the winners via a blog post is a surefire way to increase publicity in your loyal event community. A blog post gives you more room and flexibility than any of your other potential announcement channels.

How to create

Write a post about the contest. In it, you can include all the contest details and user-generated content to tell a full, visually engaging story.

Examples

Tips

• Thank all of the contest participants for entering as well as sponsors, etc.
• Mention the winner and the people who were awarding the prizes.
• Include a link back to the contest and the winner’s social media.
• You won’t be able to provide much information about the contest, so these tips are essential!

Email to non-winning contestants or nominees

It is also necessary to announce awards results to those who didn’t make it. Make sure you mention all of them in your email newsletter. This is important to preserve good relations with them as potential winners for the next event.

How to create

When you first notify non-winners, your goal with this email is to provide them with some consolation to keep them happy. Their first reaction will be one of disappointment at not being the winner, so keep that in mind.

Examples

Tips

• Start by thanking them for taking the time to enter the contest.
• Tell them that while they didn’t win this time, there will be more chances for them to win next time.
• Give them a small consolation prize, such as a discount coupon, as a thank you, etc.

By social media

If you’re going to announce your winners or awards results via social media channels, you should do the following:

• Thank all of the participants in the contest for entering.
• Mention the winners.
• If the contest asked entrants to submit some user-generated content (a photo or video), attach it to the post.
• Include a short description of the prize.
• Tag the winner.
• Include a link back to the contest. 
• Include a photo of the winning entry (if it was user-generated content contest) or of the contest prize.
• Let people know when your next contest will be or at least when it might be scheduled, etc.

Hidden from public (closed channels)

Sometimes you may organise closed contests and avoid broad publicity. When doing this, be sure to segment all of your contest entrants differently from your primary channels so that you can send them a specific email the next time you run a campaign. This will increase their chances of entering again. 

Ideas for how to announce awards winners and results

Awarding people within a specific industry, especially within a company or huge corporation, is incredibly important. With that in mind, explore more working ideas for how to award your winners in original ways at ceremonies. 

Keep the crowds guessing

Know how to keep the crowds guessing and the fans excited. Anticipation is the greatest motivator for people expecting awards. Add some intrigue or suspense while announcing the winners.

Hire a celebrity host

Hire a comedian, industry expert, or celebrity as a host for your next awards event. He or she will know how to tickle the audience’s funny bone and keep everyone entertained. You may also ask them to post on your social media and other channels to warm up the audience.

Try a new technology

Have you ever wondered how all these new and upcoming technologies will directly impact the course of our lives? Event technologies that you choose should greatly impress your attendees. By picking a reliable and innovative way to announce your winners, you will increase the chances for success.

Organising the awards ceremony

To come up with a perfect awards ceremony, you should take the following steps:

• Set goals.
• Pick a theme.
• Find sponsors.
• Set the rules.
• Define the award judging criteria.
• Use grant contest tips.
• Come up with awards promotion ideas.
• Choose the prizes.
• Make a contest announcement.
• Invite judges.
• Optimise the awards process management workflow.
• Run a contest.
• Offer prizes.
• Define and announce awards winners and results.
• Request feedback.
• Create reports, etc.

After you set everything up, you’re welcome to choose the best event marketing platform, build a perfect contest landing page with a strong CTA, and start your registration process by sending out invitations as well as announcement letters once the winners are determined. 

How to announce awards winners and results in Judgify

Judgify offers a brand-new way to announce the results of an awards ceremony. They are introducing a system of first revealing award nominees and then announcing the winners live at the awards show. They can now handle the full life cycle of awards from the beginning to the end: creating a landing page with flawless registration, managing ticket sales, and sending out announcement emails automatically. The process may be clear and public and may also be used to increase the visibility of the dedicated awards planners, ceremony sponsors, judges, visual journalists, and storytellers who give us the stories that matter. Sign up today to check it out.

Call to action

Judgify’s contest tool makes it incredibly simple to run an awards contest, select winners, and send them emails or other notifications all from the same platform. Check it out right away!

Conclusion

Use award-winning tips for your next contest, and then check how successful they were on the basis of an event marketing and management platform. We’d love to hear how well they worked for you.

Suggest your own ideas for announcing awards winners by leaving a comment below. Good luck!